Town of Olive
County of Ulster
State of New York
July 2, 2002

Minutes of the monthly meeting of the Town Board of the Town of Olive held Tuesday, July 2, 2002, 7:30 pm a the Town Meeting Hall in Shokan, NY.

Others Present: Jimmy Fugel, Highway Superintendent
Ed Pine, Ulster County Sr. Engineer; James McDuffe, PE for McFarland-Johnson, Inc., and Mark Hugaboom, Project Manager
On a Chase/Johansen motion the Town Board unanimously approved the minutes of the June meetings as submitted by the Town Clerk.

Supervisor Leifeld introduced Ed Pine, Ulster County Sr. Engineer to present information regarding the bridge replacement on Route 213 in Olivebridge. Mr. Pine introduced James McDuffe, PE for Mc Farland-Johnson, Inc. and Mark Hugaboom, Project Manager. Mr. Hugaboom stated the intent of this meeting is to be interactive to address concerns regarding the proposed bridge replacement project. He noted the original bridge was built in 1930 and has been rated every year since 1965 by the state. Based on those inspections and since the bridge does not meet the width standards of today the project will be funded with 80% from federal funds, 15% from the state, and 5% from county funds. He stated there have been numerous meetings at the site to come up with a project outline and a proposal to NY State. He noted that once the state is in agreement then engineering drawings will be done and bids will be obtained. He noted that permits are required from the Army Corps of Engineers and the NYS DEC. He stated that drawings should be completed with bids being let in April of next year and construction starting in May of 2003. The completion date is anticipated in spring of 2004. Mr. Hugaboom presented drawings showing the changes anticipated noting they tried to keep impact to private property as minimal as possible noting there is approximately a 7- 8 ft. roadway increase. Lois Kortright asked where they are taking that extra width at Mill Road. Mr. Hugaboom noted they are trying to take property from each side of the road. Mrs. Kortrigth stated that over the years the county has always taken from her side of the road and they are continually encroaching on her property. Mr. Suarez asked where they are taking the 9 ft. from at the bridge. Mr. Hugaboom noted it would be on the downhill side. Mr. Suarez stated then they are not taking property equally on each side. Mrs. Kortright stated if they move the road in the downhill direction then they will be up to her front porch and will be also be taking her parking space below. Mr. Suarez asked if the proposed plan calls for taking Mr. Hird’s locust trees. Mrs. Kortright stated if the county takes 4 ft. from the front of her store and 9 ft. below the store, then they will block her garages, take her parking, and will kill any chances of opening a store there again. Mrs. Prochaska asked if the road would be closed the entire time noting this would affect emergency services and the school. Mr. Pine noted that a pedestrian bridge could possibly be put in. Council Member Burkhardt asked if someone involved in the project could meet with Mrs. Kortright at the location to show her exactly where the roadway would be on both of her properties. Supervisor Leifeld asked why the county is replacing the bridge and if the bridge was red flagged. Mr. Hugaboom stated it was not red flagged but it is deteriorating and is about five years away from being red flagged. Council Member Chase stated that at one point Mr. Hird discussed putting a conservation easement on his property. Mr. Hugaboom stated that someone through there had done that. Louise Suarez stated that Mr. Hird did declare a conservation easement on his property. Mrs. Prochaska asked about her property. Supervisor Leifeld suggested they go to these resident’s properties to show them exactly what is proposed and asked Mr. Pine if he could arrange such a meeting at the location.

The following correspondence was read and filed:

#50-02

Mrs. Lanton’s Phoenicia Elementary Class thanked the Olive Town Board for allowing their class to have a picnic at Davis Park in West Shokan.

#51-02

Emily Cole stated it has been a pleasure and honor representing the Town of Olive in the National Spelling Bee and thanked Supervisor Leifeld for his kind letter of recognition.

#52-02

Pem Stevens stated the loss of telephone service recently shows the urgency for the placement of a cell phone tower in Olive. She stated it is time for the Town Board to stop procrastinating and allow placement of cell phone towers. Supervisor Leifeld stated the applicant for the South Mountain facility simply hasn’t proceeded with their application. He stated the applicant needs to revisit the Planning Board concerning issues regarding the subdivision and the applicant simply has not yet done that.

On a Johansen/Chase motion the Town Board unanimously approved payment of the following preaudited bills: General Fund Prepaid Voucher #266, $110.00; General Fund Vouchers #267-#316, $15,122.36; Street Lighting Voucher #6, $33.23; HP Prepaid Vouchers #13 - #16, $121,068.00; HP Vouchers #12 & #17, $18,268.01; and Highway Vouchers #161-#195, $49,503.78.

Under Old Business: Supervisor Leifeld stated he has obtained two price quotes for new phone service and system at the Town Offices. He stated he would get a price quote from Highmount Communications for leasing the phones instead of purchasing them. Supervisor Leifeld stated that leasing phones is basically for businesses that can write things off but he will find out what those numbers are.

Supervisor Leifeld stated he obtained bids for replacing the broken air conditioner in the Town Meeting Hall. On a La Monda/Leifeld motion the Town Board unanimously approved the price quote of $6,533.58 from Charles Groeters and Son for replacement of the air conditioning units in the Town Meeting Hall.

Supervisor Leifeld noted the cash for the month of May as being $18,275.13 and interest received through May as $10,603.30.

Supervisor Leifeld requested the Town Board dispense with committee reports.

Supervisor Leifeld made a motion to purchase an 8 ft. fence from Ketchum Fencing, Inc. for installation around the swimming pool. Council Member La Monda seconded the motion.

Council Member Chase stated that Friday, July 12th at 4 pm there is a dedication of the kiosk at the Frying Pan. The Olive Historical Society is sponsoring this kiosk with funding from the CWC.

Supervisor Leifeld stated the new swimming pool would open Saturday, July 6th from 11 a.m. to 8 p.m. He noted the summer recreation program would start on July 8th at Shokan Park for the first week until the leach field is completed at Davis Park.
All business pertinent having been discussed the Town Board adjourned at 8:35 pm on a Leifeld/La Monda motion. Council Member La Monda made a motion to dedicate a page in the Minute Book in memory of Kevin J. O’Connor. This motion was seconded by Council Member Burkhardt and passed unanimously.


Sylvia B. Rozzelle, Town Clerk