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Town of Olive County of Ulster State of New York September 2, 2003 Minutes of the audit meeting and regular monthly meeting of the Town Board of the Town of Olive held Tuesday, September 2, 2003, 7:30 pm at the Town Meeting Hall in Shokan, NY. Members Present: Berndt Leifeld, Supervisor Cindy Johansen, Council Member Helen Chase, Council Member Bruce La Monda, Council Member Linda Burkhardt, Council Member Recording Secretary: Sylvia Rozzelle, Town Clerk Others Present: Everett Cook, ZBA Member; Paula Minew and Skip Weidner, Planning Board Members On a Leifeld/Johansen motion the Town Board unanimously approved the minutes of the July meeting as submitted by the Town Clerk. The following correspondence was read and filed: #59-03 On a Leifeld/La Monda motion the Town Board unanimously approved the membership of Tim Corker to the Olive Fire Department. #60-03 Rob Parete, District #3 Ulster County Legislator, submitted a copy of his August 18th letter to the Onteora School District and to the Ulster County Legislature urging them to not adopt the large parcel law. #61-03 Yvonne Persons, Corresponding Secretary of Olive First Aid, Inc., thanked members of the Olive Town Board for their generous donation of vegetable platters for their spring Open House. On a Johansen/La Monda motion the Town Board approved payment of the following preaudited bills: General Fund Prepaid Voucher #386, $100.00; General Fund Vouchers #387-#426, $20,981.70; Street Lighting Voucher #8, $29.13; and Highway Vouchers #272-#311, $64,613.92. Supervisor Leifeld noted this months Recreation Committee meeting will be held September 24th at the American Legion 7:00 pm. He noted the Town Board will be meeting with the committee to discuss the issue of outside residents participating in Olives programs. Supervisor Leifeld noted the monthly income for July 2003 was $19,292.92 and interest received through July 2003 was $9,377.79. The following committee reports were submitted: FIRST AID representative Council Member Chase submitted report #62-03 for July and August showing 27 responses for July and 31 responses for August. Council Member Chase submitted correspondence #63-03 personally thanking the Olive First Aid Unit for their recent response to one of the homes on her road. She stated it was her distinct pleasure to see them in action. PARKS & RECREATION liaison Council Member Chase submitted correspondence #64-03 reporting on the August 27th meeting of the Recreation Committee that centered on discussing events from the entire summer. The pool opened June 14th and closed on September 6th and the summer recreation camp ran July 7th through August 14th with 285 campers enrolled. She stated recreation participants will be selling community business discount cards to raise funds for the Olive Athletic Association. Little League ran May 3rd through June 29th with an All Star team competing in a tournament. Adult Softball was comprised of eight mens and seven womens teams which should conclude their season in mid September. FIRE DEPARTMENT report #65-03 stated the Olive Fire Department responded to 44 incidents during the month of July. TRANSFER STATION liaison Council Member Burkhardt stated they are in the process of reviewing upgrades necessary at the facility. POLICE COMMISSIONER La Monda submitted a monthly report and stated the annual Bike-a-thon will be held Olive Day with Officer B. J. Leifeld running that program. Officer Dawn Beers will be presenting a demonstration on the proper use of child seats. Supervisor Leifeld recognized Paula Minew and Henry Rank who were in attendance. He noted that both Paula and Henry are candidates for Town Board positions. Supervisor Leifeld stated it was an outstanding showing from the Town of Olive at the recent school board meetings regarding the large parcel bill. He thanked any and all who came to the school those nights. He noted the presence of Olive residents was instrumental in the school board decision of not implementing the large parcel bill for this school tax year. He stated the large parcel bill issue is on tonights agenda to see how the Town Board feels about dealing with Ulster County on this issue. Supervisor Leifeld stated he would like to suggest that the Town Board meet somewhere again, incorporating Warwarsing and Hurley into our presentation. Council Member Johansen stated that Legislator Rob Parete suggested that as many as possible should attend the September 15th county legislative committee that is handling this issue. She stated that Rob Parete has been able to table this issue for two months running and has suggested that the Town Board be there. Regarding the proposed Hudson Hollow Road, Supervisor Leifeld stated the situation is that Highway Superintendent Jimmy Fugel has approved the road construction and under normal cases the developer would complete the required legal paper work. He stated he had mailed all this necessary information to Mrs. Doyle; however, she has not received it due to having a different address than what was on file with him. He stated there would be legal fees for drawing up the necessary paperwork so the people along that road should get together to share that cost. Supervisor Leifeld stated the performance bond money for this road has been put away for many years with the idea that if anyone came along and finished the road and the lots are sold then they are entitled to a town road. He informed Mrs. Doyle that the fact that this is an old subdivision is no guarantee that septic approval will be granted due to new guidelines. Council Member La Monda stated he would like to know how many building lots are going to be approved in that area. Mrs. Doyle stated she cant get the people in that subdivision together noting that Mr. Westervelt wont show because he knows he sold her a lot with problems but she stated there are going to be four homes as of right now. She stated that lot #29 and #30 are being combined. General consensus was that the Town Board would meet on September 11th at 7:30 pm with people along this roadway and also to discuss the large parcel bill presentation to the county. Supervisor Leifeld stated to Mrs. Doyle that our Town Attorney has stated the town should refrain from initiating the town road request nothing this should come from the residents. Council Member La Monda stated he still wants to know who holds title to the road. Mrs. Doyle stated that Mike Bernholz holds the title to this road and it states the road is to be taken over by the town. She stated she was told what to do in order to get this road taken over and has done everything so there is no reason the town shouldnt take it over. Council Member La Monda stated he feels it hard to justify taking over a town road for only one home. Council Member Burkhardt stated property owners in that subdivision need to be at this September 11th meeting to answer questions from the Town Board. Mrs. Doyle stated she would like to see Buster Dunn get paid for building the road. On a Leifeld/La Monda motion the Town board unanimously approved the following fund transfers: Reserve K Computers $1,625.00 to A1355.2 Assessors Equipment Contingency A1990.4 $26.00 to A1910.4 Unallocated Insurance Contingency A1990.4 $1,500.00 to A7110.1 Parks Recycling A8189.1 $500.00 to A8189.4 Recycling Contingency A1990.4 $1,000.00 to A7180.4 Pool Retirement Escrow $1,392.00 to A9015.8 Police Retirement Retirement Escrow $4,500.00 to A9010.8 NYS Retirement Highway Ret. Escrow $7,200.00 to DA9010.8 NYS Retirement Tree McElhenny thanked the Town Board for their impressive presentations at the Onteora School Board meetings. All business pertinent having been discussed the Town Board adjourned at 8:30 pm on a Leifeld/La Monda motion in memory of William E. Leskody, Patricia Ann Molloy, and Walter Peterson. Sylvia Rozzelle, Town Clerk
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